Travel desk for dietitians, exhibitors and delegates

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How the travel desk works

Nutrition professionals travel more than most people realise. A clinical dietitian presents at ESPEN in Europe, a supplement brand exhibits at SupplySide Global in Las Vegas and Vitafoods Europe in Barcelona, an association sends a delegation to the International Congress of Nutrition and Dietetics in Dublin in 2028, and a recruiter flies in to interview candidates for roles in the jobs outlook. The travel desk puts every booking for those trips in one place.

1. Choose what you need. Use the tabs to pick stays, flights, resorts, activities, packages or car rentals.
2. Enter the destination and dates. Popular destinations suggest themselves as you type.
3. Finish on BookingWorldwide.net. The search opens in a new tab on our travel partner's engine, where you compare options and pay.
4. Add the car at each end. Use the limo booker at the bottom of this page for the airport transfer, the hotel-to-venue run or a chauffeur by the hour.

Ground transport for congresses and trade shows

The limo booker covers the trips taxis and rideshare handle badly:

• Airport transfers with flight tracking, so the driver waits if you land late.
• Hotel to venue and back on show days, when taxi queues outside convention centres can run long.
• Chauffeur by the hour for client visits, factory audits at contract manufacturers, or a day of meetings across a city.
• Group transport in Sprinters and minibuses for exhibitor teams, association delegations and speaker groups.
• Executive cars for VIP speakers, board members and key clients.

Booking ahead matters most during the big shows. When tens of thousands of visitors arrive for the same event, cars and hotel rooms sell out early. Natural Products Expo West expected more than 60,000 attendees and 3,000 exhibitors in 2026^[1], and Gulfood 2026 brought more than 8,500 exhibitors from 195 countries to Dubai^[2].

Planning tips for event travel

• Book the hotel first. Hotels near major venues fill months ahead; check the events calendar and book as soon as dates are confirmed.
• Fly in a day early for international events, so jet lag does not cost you the first day of the show.
• Group the team. Exhibitor teams save money and time by sharing a Sprinter from the airport and to the venue.
• Keep receipts together. One booking path for flights, hotels and cars makes expense claims and continuing-education records easier.
• Check visa rules. Some countries require business visas for exhibitors even when visitors do not.

Who is responsible for what

Flights, hotels, resorts, activities, packages and car rentals booked through the search are sold by BookingWorldwide.net and its suppliers, under their conditions shown before payment. Cars and chauffeurs booked in the limo booker are provided by the operator named in that booker, with the fare and terms shown before you pay. DieticiansWorldwide.com provides the search and booking tools but is not the seller.

Events worth planning around

The next dates on our calendar include SupplySide Global in Las Vegas from 26 to 30 October 2026^[3], ObesityWeek from 14 to 17 November 2026^[4], Fi Europe in Frankfurt from 17 to 19 November 2026^[5], Expo West in Anaheim from 2 to 5 March 2027^[6] and Vitafoods Europe in Barcelona from 18 to 20 May 2027^[7]. See the full events calendar and the associations that organise national congresses.